Board meetings vary in structure according to the makeup and function of each board. Some are formal and adhere to strict guidelines for parliamentary procedure (Call to Order, Motions from Members and Motions from Members.). Others are less structured and can be held in a casual setting such as the CEO’s house or a restaurant. Every board meeting should include certain essential elements, regardless of the type of meeting.

The presiding director should start the new board meeting by addressing any logistical issues (date and time, location of the meeting; meeting link or videoconference, etc.). This is the time to announce any special announcements or give praises, or shout outs.

Once all of the logistics are handled, the presiding officer will then discuss any issues or concerns regarding the company’s recent performance. The C-suite as well the other managers, are able to provide their thoughts and views about the past performance and future strategy. It’s important for the board to create common strategies that right here can aid the growth of the company in all departments and expand its market reach.

The board should focus its efforts on creating actionsable items that every chief executive officer will relay to the department in which they work. It can be something as simple as improving the sales process, or as complicated as establishing a new procedure for client onboarding. The board must also decide on key performance indicators (KPIs) using which to gauge success. The final phase of the board meeting is a vote on any decisions that require the vote. After the votes have been recorded, the board may make a decision that was not approved by a majority, or reconvene the meeting.