When you hold an online meeting the risk of having technical issues is high. For instance that one of your board members could have poor internet connectivity or his battery may die during the meeting. It’s a good idea to ask remote participants to test their devices prior to the meeting. It is also possible to provide training and assistance to ensure that attendees from remote locations are equipped to use the online portal prior to the meeting.

Aside from the basic attributes, it is vital to find an online boardroom with high-end security and compliance. The top online portals for board meetings will protect your data at the server level, and you can also customize access to documents for different users.

Another important feature is the ability to record votes. As opposed to the traditional show of hands system, recording votes in your virtual boardroom will guarantee transparency and accountability. It will also reduce the time spent on resolutions for the board, and boost the efficiency of your meetings.

The software should be easy to use and understand for everyone, even if you have less tech-savvy attendees. Moreover, it should be compatible with all platforms including smartphones and tablets. It should also work with printers. Some board members prefer printing documents or presentations, due to different reasons. Chat functions must be available in the digital boardroom to facilitate quick collaboration.