Data room technologies allow various business sectors to securely share documents during due diligence, M&A, partnering, fundraising and asset sales. These tools are frequently employed by investment bankers private equity managers, accounting and legal firms.

Modern data rooms are cloud-based and provide security for enterprise even when accessed via tablets, computers or smartphone. They also let users track who views what files and for how long. They can also feature watermarks with custom watermarks, which display the company’s colors or logo, and also contain conditions of use that all users must accept before printing or downloading documents.

Modern data room providers offer a range of features to customize the look and feel of their virtual data rooms. These include drag-and-drop functionality. They also have indexing to make navigation between documents easier and full-text search. They can also be used to keep track of the most popular documents and provide analysis reports to management.

Some of the most well-known providers of online data rooms are iDeals, Citrix and Datasite. All three have a good reputation for access security and have multiple layers of protection. For example, iDeals offers multi-factor authentication and granular permissions. Citrix has a user security impersonation function and Datasite lets you limit access based on IP address.

Many data room platforms also offer a unified user interface for desktops as well as mobile devices, an intuitive search engine, and advanced collaboration tools. These can help teams collaborate more effectively, regardless of their location or device. Users can also utilize the annotation and tagging functions to quickly find important documents and share them with others. They can also take advantage of the redaction capabilities that many modern data rooms offer, which black out portions of files so that personally-identifiable information stays private.