Traditionally, companies have relied on email to share InfoSec documents with potential buyers but this method puts information at risk by exposing it to compromised inboxes and phishing attacks. Data rooms provide a safer alternative to quickly and securely share documents to ensure due diligence, without losing control of their information.

A virtual data room is a secure cloud-based solution that lets you store and share private documentation with the highest level of security. As opposed to personal file sharing and storage tools that are available, the VDR provides a lot more security features, such as advanced encryption and auditing capabilities, dynamic watermarking and more.

Additionally, a variety of features are designed to aid in making the due diligence process more efficient and efficient for all parties involved. A Q&A module, for instance, can assist in creating an organized and structured environment that makes it easier to answer due diligence-related questions and responses. You can also cut down on time by creating favorites and navigating to frequently used folders and documents.

Another feature that is important is secure messaging software that allows users to communicate with one another within the data room, saving them from having to bounce between various applications, and enhancing privacy security. Two-factor authentication which requires additional data or codes for logging into the VDR, can also help in keeping information secure. You can also find out which device, IP, and location a user is logging into from, reducing the chance of leaks or misuses.